An important administrative and finance position has become available at the Office of the Ombudsman, which is currently calling for applications from skilled, eligible candidates to fill the vacant combined post of Executive Secretary/Financial Officer. This dual-role position requires a professional capable of managing two core sets of responsibilities, spanning secretarial administration and financial operations to support the office’s daily function.
For the secretarial and administrative component of the role, the selected candidate will take ownership of multiple critical organizational tasks. Their duties will include overseeing and updating the office’s full filing system, which covers personnel records, all incoming and outgoing correspondence, and key reference materials. They will also be tasked with coordinating internal and external logistics, including arranging staff meetings, on-site visits, and scheduled appointments as directed by office leadership. Additional administrative responsibilities include supporting the drafting of official correspondence, memoranda, and other internal documents, recording and preparing official meeting minutes for staff and stakeholder gatherings, completing all required reprographic work such as photocopying, document duplication and collating, and conducting daily electronic backups of all office digital files to protect sensitive institutional data.
On the finance and accounting side, the successful applicant will be responsible for maintaining the office’s fiscal compliance and financial tracking. This preparation work includes organizing all records of income and expenditure to ensure they are ready for official posting to institutional ledgers. They must also ensure every financial and procurement operation carried out by the office adheres to all established legal norms, including the existing Public Finance Management Act and the Public Procurement and Disposal of Property Act. Other core financial duties include preparing monthly payroll and allowance disbursements, serving as the custodian of the office’s petty cash system, identifying required office supplies and sourcing vendors for these purchases, managing the office’s supply stores and maintaining up-to-date, accurate inventory records, and keeping a continuously updated running balance of all office income and expenditure to support transparent financial reporting.
To be considered for the role, candidates must meet a set of minimum qualifications and professional requirements. Applicants need to hold at least an associate degree in Business Administration, with additional formal qualifications in Finance and Accounting. They must demonstrate advanced proficiency in the QuickBooks accounting software, and have shorthand or speed writing skills with a minimum speed of 90 words per minute. General computer literacy is also required, including proven working knowledge of the Microsoft Office suite, specifically Word, Publisher, and Excel. Strong communication skills, both oral and written, are a mandatory requirement for the role, as is 3 to 5 years of prior professional experience in a similar administrative or finance position. Candidates must also fall within the age range of 30 to 40 years old to be eligible.
Interested candidates who meet all the stated requirements are invited to submit their application package, which must include a formal cover letter, an up-to-date curriculum vitae, and contact information for two professional references. All application materials must be sent via email to [email protected] no later than 2 November 2026. The Office of the Ombudsman notes that only shortlisted candidates who meet the required qualifications will be contacted for further assessment or interview. This job posting is distributed via NOW Grenada, which adds a standard disclaimer that the platform is not liable for any opinions, statements, or third-party content shared by contributors, and provides a reporting channel for users to flag any abusive content related to the posting.